Kissojen Oikeudet ry collects, stores, and processes personal data as a data controller for the management of the member register and for the activities of the association. We are committed to complying with applicable legislation in all activities involving the processing of personal data.
 

Contact Information

Kissojen Oikeudet ry (Business ID: 3230035-8)

Email: kissojenoikeudetry@gmail.com
 

What Kind of Personal Data Do We Process?

We collect and process the following personal data provided by you:

• First name and surname

• Email address

• Year of birth

• Postal code and municipality/city

• Information on membership fees

• Information on the time and channel of joining as a member

• Other information you have provided to us

For What Purposes Do We Process Your Personal Data?
 

Member Register Maintenance

We process your personal data to maintain an up-to-date list of our members. In addition to your contact details, we process your year of birth and municipality/city information to understand the nature of our member register. Information for the member register is collected from our website when you fill out the membership form.
 

Member Communication

We may send you member communications based on our legitimate interest to communicate with you regarding the association's activities. Such communication may include, for example, an invitation to the association's annual meeting or other notices related to the association's operations. Communication regarding membership fees to members or prospective members is also considered member communication.
 

Research Work and Surveys

Kissojen Oikeudet ry produces its own research and surveys to develop its activities. If you receive an invitation to participate in a study, we will publish a separate privacy notice regarding the study upon registration. We may also request feedback from you regarding the association's activities.
 

Assistance in Cat-Related Matters

We assist private individuals with various administrative and legal matters. We handle documents or other information provided to us with confidentiality. 

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Statistics

When a membership ends, the member's contact details are deleted from the active member register. However, the association archives the member's name and the duration of membership (start and end year) in a separate historical archive for the association's historical statistics and history documentation.
 

On What Legal Grounds Do We Process Your Data?

The legal basis for processing your personal data rests on the membership relationship created by managing the association's member register. In some cases, processing may be based on consent.
 

Do We Disclose Your Personal Data?

We do not disclose your personal data to third parties. However, your personal data may be processed by our partners on behalf of the association. Such partners include, for example, financial management systems, an accountant, and the website platform. Our website provider may store your data outside the EU; however, in such cases, EU Standard Contractual Clauses are used, and our provider also complies with Data Privacy Framework mechanisms.
 

How Long Do We Store Your Personal Data?

• Active members: If you are a member of the association, we store your personal data for as long as your membership is valid. Once we consider your membership ended, we delete your data within three (3) years of the end of your membership.

• Unpaid applications: If you have filled out a membership application but have not paid the membership fee, we store your data for three (3) years.

• Financial records: We store receipts and payment details for six (6) years from the recording of the payment.

• Research participants: If you have participated in a study produced by the association, we will inform you about data processing and retention periods when you participate in the study. The nature of the study affects data collection and retention time, which is why we provide separate information on the topic.

• Feedback surveys: If you provide us with personal data in connection with a feedback survey, we retain your data for 3 months after the end of the survey, after which the data is anonymized.

• Other documentation: We retain other documents and information you may have provided to us for two to three years [orig: kaksi (3) vuotta] after the case has been closed.

Rights of the Data Subject

You can exercise your data subject rights by sending us an email at kissojenoikeudetry@gmail.com. Please state clearly in your message which right you wish to exercise. We will respond to you within 30 days.

• Right of access to data: You have the right to inspect the data we have collected about you.

• Right to rectification: If you notice an error in your details, you have the right to request that the data be corrected.

• Right to erasure ("Right to be forgotten"): You have the right to request the deletion of your data. We will delete your data unless we have a legal obligation to retain it.

• Right to restriction of processing: You have the right to request the restriction of processing your personal data.

• Right to data portability: You have the right to receive your data in a structured, machine-readable format to transfer it to another system.

• Right to object: You have the right to object to the processing of your personal data if there are no grounds for the processing we perform.

• Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with the Finnish Data Protection Ombudsman (Tietosuojavaltuutettu) or another competent supervisory authority if you consider that the processing of your personal data violates your rights under data protection regulations.